You agree that, if you are offered and accept an exchange through Victoria University of Wellington (VUW)'s Global Exchange Programme, you will:

1. Comply with all statutes, policies, procedures, rules, regulations, and reasonable requirements of both VUW and the host university while on exchange.

2. Comply with VUW's Applicant Declaration and Student Agreement https://www.wgtn.ac.nz/study/apply-enrol/terms-conditions/student-contract

3. Maintain at least a B- average  (or C+ with a recommendation letter) and complete at least 120 points or a full-time year of study before the commencement of your exchange. You understand that Wellington Global Exchange will check your most recent grades before your departure. If you no longer meet the criteria, you may be withdrawn from the exchange programme.

4. Enrol in a full-time course of study at both VUW and the host university while on exchange. You understand that:

• It is your responsibility to research our partner universities and the courses available.
• There is no guarantee that courses will be approved for cross-crediting, so you will complete your course approval forms as soon as you receive acceptance from your host university.
• You should notify your Student Success Adviser as soon as possible if any course changes happen during your exchange.

5. Pay on time all fees and levies as advised by VUW in relation to your exchange.

6. Obtain suitable travel and health insurance for the duration of your exchange before you depart New Zealand, and ensure its suitability with the Wellington Global Exchange office, the host university and any visa requirements.

7. Attend any briefing sessions held by Wellington Global Exchange prior to your exchange commencing, and attend any orientation and other exchange related activities required by your host university.

8. Familiarise yourself with your host university's procedure for issuing transcripts and provide all necessary authorisations to ensure the host university can send a full transcript to VUW.

9. Represent VUW while on exchange. This may include attending promotional events.

10. Immediately notify both Wellington Global Exchange and your host university's exchange office should you need to return to New Zealand earlier than intended.

11. Notify Wellington Global Exchange if you wish to extend the period of your exchange. You understand that VUW is under no obligation to agree to an extension of your exchange.

12. Immediately notify Wellington Global Exchange if, prior to departing New Zealand or while on exchange, you are charged with or convicted of any criminal offence or are subject to disciplinary action under VUW's Student Conduct Statute (or your host University's equivalent). You understand that this may lead to your application and/or exchange programme being declined or terminated.

13. At the completion of your exchange, you will complete the end of exchange survey. You understand that credit will not be transferred to your VUW programme until you complete this survey.

14. Support the Wellington Global Exchange programme upon your return through voluntary mentoring of other students and/or promotion of the programme.

15. Update both VUW and your host university if your residential address and contact details, or your nominated emergency contact details (as provided below), change at any time during your exchange. You understand that VUW and/or your host university may contact your nominated emergency contact if they have concerns about your wellbeing or safety.

16. Notify VUW and your host university if you have any concerns about your health, wellbeing or safety or your ability to study, or if you have any other concerns (including concerns about discrimination, racism, bullying, harassment or abuse, or the health, wellbeing and safety of other students). You understand that VUW and your host university may work together to offer you appropriate support and, where relevant, assist you to access additional services. You understand that health (including mental health) of exchange students can be affected by the stresses which come with living and studying overseas, and that notifying VUW and your host university is important as it assists them to support you in accessing appropriate services and other supports.

17. Follow the Withdrawal Procedure as published on the Wellington Global Exchange website if you wish to withdraw from the exchange programme.

18. You understand that:

1. VUW will collect, store, use and disclose personal information about you in order to carry out its operations, functions and activities as a university and facilitate your exchange as further outlined in the University's privacy notice (at www.wgtn.ac.nz/privacy), which you have read and understood.
2. VUW will share information about you with your host university to facilitate the exchange. You consent to this occurring.
3. Your host university will collect, store, use and disclose your personal information in accordance with its own legal requirements and procedures, and these may not protect your information in a way that, overall, provides comparable safeguards to those under New Zealand law.

19. Travel to any location carries a level of risk, including with regards to health and safety. You have read and understood the health and safety information set out in Annexure 1, and you acknowledge and accept the risks associated with travel. You have read applicable travel warnings and registered your travel on the MFAT Safetravel website here.

20. If you fail to comply with any of the above terms and conditions, your exchange may be declined or terminated and you will accept full responsibility for the consequences of any such termination. You understand that you may not receive a refund of your tuition fees if your exchange is declined or terminated.

Annexure 1 - Health and Safety Information

Travel to any location carries some level of risk. Victoria University of Wellington (VUW) recognises the importance of your wellbeing and safety. To support you in making decisions, some high-level information and advice regarding health and safety risks associated with international travel is set out below. Please contact Wellington Global Exchange if you have any questions or need assistance to access additional information.

Key risks

Travelling overseas on exchange brings various health and safety risks. These risks can be exacerbated in the case of global health pandemics, political unrest, natural disasters and other unexpected events. Due to such events, you may:

• Be unable to travel to your host university and/or return to New Zealand as scheduled
• Be subject to isolation or quarantine on arrival to the country of your host university or on return to New Zealand
• Be subject to lockdowns or other restrictions while you are studying with your host university
• Incur costs in connection with interruptions to travel and/or lockdowns or other restrictions
• Need to access healthcare overseas
• Have your studies interrupted or affected. You may have to complete some or all of your exchange online (where this is available) and/or adjust your academic programme if any of your courses are cancelled or you are not able to complete them.

VUW recommends that you have contingency plans in place so that you are prepared for the above risks. For example, you should be prepared to:

• Study remotely
• Change flights that you have booked
• Arrange additional accommodation if your return to New Zealand is delayed
• Manage your health and wellbeing needs if your travel is unexpectedly extended (including by having adequate prescription medicines)

You need adequate financial resources to cover your costs for the duration of your exchange, including any costs you incur due to interruptions or delays. We also recommend that you consider any personal/family commitments that may be affected if your return to New Zealand is delayed for an extended period.

Please note that:

• If you withdraw from the exchange programme after the deadline for changing enrolments, you may not be eligible for a refund of fees
• VUW may not be able to provide academic credit for the courses you take at your host university if those courses are cancelled due to unforeseen events.

Insurance

You are required to obtain travel and health insurance for the duration of your exchange (see clause 6 of the Wellington Global Exchange terms and conditions). However, some of the key risks highlighted above may be more complicated to mitigate than other travel-related risks and may not be covered by your insurance policy. You will be responsible for any costs that arise which are uninsurable. You are strongly advised to carefully review your insurance policy and ensure you understand the limitations on cover.

Approved exchange destinations

The Ministry of Foreign Affairs and Travel (MFAT) applies the following travel advisory ratings to overseas destinations: 1 - Exercise normal safety and security precautions, 2 - Exercise increased caution, 3 - Avoid non-essential travel and 4 - Do not travel. Unless otherwise approved by Wellington Global Exchange, VUW only authorises travel to destinations which have an MFAT travel advisory rating of 1 or 2, and with which the New Zealand government permits quarantine free travel. This applies to all travel in connection with, and during the period of, the exchange.

You must submit your travel itinerary to the Wellington Global Exchange office (at student-exchange@vuw.ac.nz ) at least 2 weeks prior to departure from New Zealand. In addition, you are required to read applicable travel warnings and register your travel on the MFAT Safetravel website here.

More information

Official MFAT advice for New Zealanders travelling overseas: https://www.safetravel.govt.nz/

Note that you will need to comply with all local requirements that may be imposed by your host university or the government of the host country. This may include providing proof of vaccinations,  sharing personal information, and submitting to testing, self-isolation and/or quarantine in the event of a pandemic. You are responsible for understanding the applicable requirements in the host country (including requirements that apply in different states / regions within the host country), staying across changes to those requirements, and managing your travel plans accordingly. If you have any questions about this, you should discuss them with your host university.

This Annexure provides a high level summary of certain key risks associated with travel . However, it does not purport to be a comprehensive or exhaustive list of all risks that may be relevant to you. VUW recommends that you conduct your own risk assessment, having regard to your personal circumstances.

PLEASE COMPLETE THE FOLLOWING:

Your emergency contact details

Please provide an alternative contact that you give permission to Victoria University of Wellington (VUW) and your host university to communicate with in case we are unable to reach you overseas, we have concerns about your wellbeing or safety, or there is some other emergency requiring contact.

Name:

Address:

Home telephone:

Relationship to you:

Acceptance of terms and conditions

Please confirm acceptance of the above terms and conditions, so that you can move to the next stage in the exchange preparation process.

Note: we understand that plans can and do change, and you may choose to withdraw from the programme later, and without penalty, provided you do so before VUW’s deadline for changing enrolment.

Confirmation

By submitting this form, you certify that:

* You have read, understood and agree to comply with the above expectations and Terms and Conditions of participation in the Wellington Global Exchange programme and the Additional Health and Safety Terms and Conditions set out in Annexure 1; and,

* The information set out in your application and supporting documents is true and complete to the best of your knowledge. You understand that if you withhold information or provide false or misleading information, your application to participate in the exchange programme may be declined or terminated.

Date:

Name:

Signature: