Depositing your thesis in the library

Most doctoral candidates are required by the Examination Committee to make some amendments to their thesis. When you have completed your amendments, they must be approved by your School. Usually the internal examiner oversees this process and confirms, via email to the FGR Exams team, that you have met all the conditions in your Examination Outcome report. You must wait to receive an email from the Exams Team advising you that you may deposit one PDF version of your thesis in the University Library.

How to deposit your thesis in the library

For information on how to submit your thesis, and for formatting guidelines, please visit Deposit your thesis

If you have requested to withhold access to your thesis, and you have received a letter from the Dean FGR approving your embargo, you must include this letter when you use the Library thesis self-deposit tool. (Note that if you studied with the IIML, you do not need to apply for permission to withhold access).

If you have any questions, or for file sizes over 1GB, please contact the Library Research Services Team

Year of deposit

Please ensure that the year included on the title page is the year of deposit in the Library, not the year you submitted your thesis for examination.

Thesis availability

Once in the Library, your thesis may be consulted, borrowed and copied in accordance with the regulations. The electronic version will be published online via the Open Access Repository. If you wish to embargo your thesis, please read the Withholding of Theses Procedure to find out more about when this is possible and the procedure for requesting to withhold access. (Note that if you studied with the IIML, you do not need to apply for permission to withhold access).

Copyright

You own the copyright in your thesis. As noted above, the Library will make your thesis publicly available on the internet. You may be concerned about protecting your rights. You can find information about the different copyright licenses you can use in the PDF below.

If you wish to provide more protection against potential misuse of your thesis, then please download the Copyright coversheet template for thesis template below and include it in your thesis as the page immediately after the title page (i.e., it becomes page 2 in your PDF). This will provide you with solid evidence that you have clearly asserted your rights should you wish to take legal redress against anyone who does choose to misuse your thesis.